To start a project, it is essential to have a meeting with the client in order to establish all project requirements including but not limited to, capacity, site characteristics, expected tier level, PUE, phases of growth and required certifications. Based on these requirements, the client, project management and technical teams will generate an initial activity program.
Finally, the project sponsors meet and approve the activity program.
Our preliminary process is divided in 3 stages
Consists of taking into account the best practices for site selection for mission-critical facilities, including but not limited to:
Preliminary site surveys, including but not limited to:
Once the electromechanical design is established and the initial layout is defined an architectural BIM model is created in order to generate a preliminary budget.
Executive Engineering Project
Includes the basic engineering documents, generates the technical specification of the electromechanical equipment, and the adjusted site layout. Once established, an architectural 3D model is generated, the detailed engineering drawings are made, and the scope of the project is defined.
Total Expected Cost
Once the executive project documentation is completed, we elaborate the RFIs and RFQs for all project components in order to estimate a total cost.
We develop the scope management for the project by area: civil/ structural, architectural, mechanical, electrical and ancillary systems. Once the scope is approved, the Work Breakdown Structure (WBS) is developed. In it, roles and core activities are established for the project execution and project’s base budget is developed.
Environmental and Construction permits are processed in accordance with local regulations for each location.
HR & Communications Management
The project’s organization chart is defined, as well as the project leader’s role and technical support team for the duration of the project. The communication channels are established in order to facilitate access to the project information throughout the project’s completion.
It is of vital importance for the project that the client or an authorized client representative have an active role in the decision making process.
In parallel to the above mentioned activities we develop the different levels of strategic planning for the project, such as:
Construction Executive Program
At the start of the construction, the master calendar of activities is matched with the cash flow program in order to avoid any delays and keep the project within budget.
Using the Pull Planning tool, we work from a target completion date backwards. Tasks are defined and put into a sequence so that their fulfillment liberates new tasks and activities, creating a workflow that allows us to prepare a Master Construction Program. Daily meetings provide a foundation for driving a cultural change and encourages team members to evaluate and solve constraints. these short but very productive meetings (20 minutes max) encourage accountability and daily collaboration.
During the construction a dedicated engineering team is on-site to provide technical support and ensure the existing technical drawings are followed.
We carry out commercial and delivery time negotiations (LLI). We standardize and generate purchaser orders with equipment suppliers and manage payment schedules.
Our commissioning process consists of 5 levels (NETA)
Our Operational Sustainability (OS) service includes the development of custom-made documentation for all electromechanical systems:
We recommend the professional profiles for the operations team as well as suggest the number of shifts needed. We train the operations team to master all aforementioned documentation before going live.
In order to have an appropriate control of the construction progress, we generate weekly reports that include the most relevant information: real vs projected advance, photographic, critical activities, PPC, cash flow, change control status.
The implementation of various LEAN tools oriented to monitor project progress during the execution will assist in identifying and making timely corrective action recommendations in response to anticipated schedule delays. Implementation of RCA, 6WLAP, and Weekly PPCs will result in proactive solutions to known constraints and generate mitigation plans that will allow us to be up date with the site’s continuous progress.
PPC= (COMPLETED ACTIVITIES)/(PLANNED ACTIVITIES)
Weekly executive reports that integrate all relevant information to show the status of each individual area, Purchaser Orders and Engineering statuses are included. Key Performance Indicators (KPI) are reported, and Q& A sessions are offered to stakeholders to facilitate decision making.
We evaluate the project’s processes (Identification, Measurement, Analysis, Administration, Implementation, and Monitoring and Control) for potential risks in order to implement the necessary measures to reduce risk and secure the success.
Follow up on the program development for the different Operational Sustainability documents (OGs, SOPs, EOPs, MGs, MPs). It is fundamental to consolidate all technical documentation issued by the special equipment manufacturers and review As-Built Drawing of construction progress.
Site Acceptance Test (SAT) of each individual equipment, subsystem and system. Integrated System Test (IST) is also performed in order to deliver the final commissioning report.
Project, Engineering and Procurement
We deliver the project documentation, including administrative, technical information, and As-Built Drawings that can be used for contingencies and future expansions.
We supply the final OS documents and define training programs for the customer’s operation and maintenance teams.