1. Start

To start a project, it is essential to have a meeting with the client in order to establish all project requirements including but not limited to, capacity, site characteristics, expected tier level, PUE, phases of growth and required certifications. Based on these requirements, the client, project management and technical teams will generate an initial activity program.

Finally, the project sponsors meet and approve the activity program.

2. Preliminaries

Our preliminary process is divided in 3 stages

Stage 1

Consists of taking into account the best practices for site selection for mission-critical facilities, including but not limited to:

  • Electrical Supply
  • Telecom Infrastructure
  • Water Supply
  • Sewage System
  • Airport or Military Facilities
  • Bordering Properties
  • Intruders on Property
  • Emergency Services
  • Available Resources
  • Transportation
  • Biological risks
  • Political and Legal Issues
  • Stage 2

    Preliminary site surveys, including but not limited to:

  • Electric Power Capacity
  • Electrical Interconnection Geolocation
  • Topography
  • Telecom Service Providers
  • Geophysical and Geotechnical
  • Hydrogeology and Hydrology
  • Stage 3

    Conceptual Model:

    Once the electromechanical design is established and the initial layout is defined an architectural BIM model is created in order to generate a preliminary budget.

    3. Planning

    Executive Engineering Project

    Includes the basic engineering documents, generates the technical specification of the electromechanical equipment, and the adjusted site layout. Once established, an architectural 3D model is generated, the detailed engineering drawings are made, and the scope of the project is defined.

    Total Expected Cost

    Once the executive project documentation is completed, we elaborate the RFIs and RFQs for all project components in order to estimate a total cost.

    Scope Management

    We develop the scope management for the project by area: civil/ structural, architectural, mechanical, electrical and ancillary systems. Once the scope is approved, the Work Breakdown Structure (WBS) is developed. In it, roles and core activities are established for the project execution and project’s base budget is developed.

    Construction Permits

    Environmental and Construction permits are processed in accordance with local regulations for each location.

    HR & Communications Management

    The project’s organization chart is defined, as well as the project leader’s role and technical support team for the duration of the project. The communication channels are established in order to facilitate access to the project information throughout the project’s completion.

    It is of vital importance for the project that the client or an authorized client representative have an active role in the decision making process.

    Lean Management

    In parallel to the above mentioned activities we develop the different levels of strategic planning for the project, such as:

  • Master Construction Program: includes all the activities to be executed and the project milestones are established.
  • Task Plan: groups of activities and timeframes are established.
  • Flow Plan: Course of action and information flow are defined.
  • 4. Executing

    Construction Executive Program

    At the start of the construction, the master calendar of activities is matched with the cash flow program in order to avoid any delays and keep the project within budget.

    Lean Construction

    Using the Pull Planning tool, we work from a target completion date backwards. Tasks are defined and put into a sequence so that their fulfillment liberates new tasks and activities, creating a workflow that allows us to prepare a Master Construction Program. Daily meetings provide a foundation for driving a cultural change and encourages team members to evaluate and solve constraints. these short but very productive meetings (20 minutes max) encourage accountability and daily collaboration.

    Engineering Support

    During the construction a dedicated engineering team is on-site to provide technical support and ensure the existing technical drawings are followed.

    Procurement

    We carry out commercial and delivery time negotiations (LLI). We standardize and generate purchaser orders with equipment suppliers and manage payment schedules.

    Commissioning

    Our commissioning process consists of 5 levels (NETA)

  • Level 1: Manufacturer submittals approval
  • Level 2: Factory Acceptance Test (FAT)
  • Level 3: Pre-functional Site Survey
  • Level 4: Site Acceptance Tests (SAT)
  • Level 5: Integrated Systems Test (IST)
  • Operational Sustainability

    Our Operational Sustainability (OS) service includes the development of custom-made documentation for all electromechanical systems:

  • Operations Guide (OG)
  • Standard Operational Procedures (SOP)
  • Emergency Operational Procedures (EOP)
  • Maintenance Guide (MG)
  • Maintenance Procedures (MP)
  • We recommend the professional profiles for the operations team as well as suggest the number of shifts needed. We train the operations team to master all aforementioned documentation before going live.

    5. Monitoring & Controling

    Weekly Reports

    In order to have an appropriate control of the construction progress, we generate weekly reports that include the most relevant information: real vs projected advance, photographic, critical activities, PPC, cash flow, change control status.

    Lean Control

    The implementation of various LEAN tools oriented to monitor project progress during the execution will assist in identifying and making timely corrective action recommendations in response to anticipated schedule delays. Implementation of RCA, 6WLAP, and Weekly PPCs will result in proactive solutions to known constraints and generate mitigation plans that will allow us to be up date with the site’s continuous progress.

  • Root Cause Analysis (RCA)- Using the five “Whys” we will detect and understand anomalies.
  • 6 Week Look Ahead Plan (6WLAP)- Activity where team members make a commitment to complete a set of weekly tasks based on a 6-week timeframe. Includes the Long Lead Items (LLI) delivery scheduled. Through our recurring analysis of what is Planned, Done, Reviewed and Adjusted, we reduce losses and add value to the overall process.
  • Weekly Percent Plan Complete (PPC)- Weekly review of the PPC to analyze the reliability of the planning process, if the PPC is less than 100% we proceed to use RCA to identify any possible plan failures and issue mitigation strategies as well as revise the Master Construction Program.
  • PPC= (COMPLETED ACTIVITIES)/(PLANNED ACTIVITIES)

    Stakeholder Control

    Weekly executive reports that integrate all relevant information to show the status of each individual area, Purchaser Orders and Engineering statuses are included. Key Performance Indicators (KPI) are reported, and Q& A sessions are offered to stakeholders to facilitate decision making.

    Risk Control

    We evaluate the project’s processes (Identification, Measurement, Analysis, Administration, Implementation, and Monitoring and Control) for potential risks in order to implement the necessary measures to reduce risk and secure the success.

    Operational Sustainability

    Follow up on the program development for the different Operational Sustainability documents (OGs, SOPs, EOPs, MGs, MPs). It is fundamental to consolidate all technical documentation issued by the special equipment manufacturers and review As-Built Drawing of construction progress.

    6. Completion

    Commissioning

    Site Acceptance Test (SAT) of each individual equipment, subsystem and system. Integrated System Test (IST) is also performed in order to deliver the final commissioning report.

    Project, Engineering and Procurement

    We deliver the project documentation, including administrative, technical information, and As-Built Drawings that can be used for contingencies and future expansions.

    Operational Sustainability

    We supply the final OS documents and define training programs for the customer’s operation and maintenance teams.

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